Sample E-mail & Questionnaire


You’ve got your own style and your own message to kick off the season.  

This is just a sample.  

Your text might depend on the athlete’s age, the sport and the level of competition.

The particular questions are less important than opening the lines of communication.  

Simply showing you care enough to ask will start your relationships off on a great foot.

Own Beat Athlete Stars

Dear [Athlete/Parents]:

In order to be the best coach I can for each athlete and for the team, I need to know what makes [you/your athletes] tick, both on and off the field [court/pool/track/etc.].  

Your responses to this short questionnaire will help me do that.  The more you are comfortable sharing the better.  

Simply reply to this e-mail and type your answers under the questions.  I will of course keep all of your information confidential.

Also feel free to reach out at any time.  This is just a start to the conversation that I hope will make this season a great experience for everyone.


[Include your preferred contact information]

  1. Athlete’s Name, age, grade and school.

  2. Describe your experience with this sport.

  3. What other sports do you play now or have you played in the past?

  4. What are your goals for this season?

  5. What are your long-term goals in this sport?

  6. Describe your interests and activities outside of sports.

  7. What are your favorite and least favorite school subjects?  

  8. What are your goals for this year outside of sports?

  9. How do you like to spend your free time?

  10. Do you have past or present physical injuries?

  11. Do you take any medications of which I should be aware?

  12. Describe your sleep and nutritional needs and habits.

  13. What frustrates you, and how do you respond in frustrating situations.

  14. What motivates you, and how can I help?

  15. How would your teammates describe you?

  16. What else would you like me to know?